Privacy Policy

Who We Are

DigiWomen is a nonprofit organization dedicated to promoting women in the digital industry through resources, opportunities, and networking. For questions regarding this policy, please contact us using the information provided at the end of this document.

Last Updated: 06/02/2025

Our Commitment to Your Privacy

At DigiWomen, we’re committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your data when you interact with our website, services, and programs.

Applicable Legislation

This Privacy Policy complies with:

  • Quebec’s Law 25 (Act respecting the protection of personal information in the private sector)
  • Canada’s Personal Information Protection and Electronic
  • Documents Act (PIPEDA)
    The European Union’s General Data Protection Regulation (GDPR)

Information We Collect

Information You Provide to Us

When you interact with DigiWomen, we may collect:

  • Contact information (name, email address, phone number)
  • Professional information (job title, company)
  • Educational background
  • Program participation history
  • Survey responses
  • Communication preferences

Information Collected Automatically

When you visit our website, we automatically collect:
IP address
Browser type and version
Device information
Pages visited and time spent
Referring website
Geographic location (country/city)
Cookies and similar technologies

How We Use Your Information

Essential Purposes

  • Providing access to our programs and services
  • Processing membership applications
  • Responding to your inquiries
  • Sending important administrative notifications

With Your Consent

  • Sending newsletters and event invitations
  • Providing personalized content and recommendations
  • Conducting research to improve our programs
  • Sharing opportunities from partner organizations

Legal Basis for Processing

We process your personal information based on:

  • Your explicit consent
  • Fulfillment of our service agreements
  • Legitimate interests in operating and improving our services
  • Compliance with legal obligations

Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. Once information is no longer needed, we securely delete or anonymize it.

Your Privacy Rights

Under applicable privacy laws, you have the right to:

  • Access your personal information
  • Correct inaccurate information
  • Request the deletion of your data
  • Restrict or object to processing
  • Data portability
  • Withdraw consent at any time

To exercise these rights, please contact us using the information provided at the end of this policy.

Cookies and Similar Technologies

Our website uses cookies and similar technologies to enhance your experience and collect information about how you interact with our content.

Types of Cookies We Use

  • Essential Cookies: Required for basic website functionality 
  • Analytical Cookies: Help us understand how visitors use our site 
  • Preference Cookies: Remember your settings and choices 
  • Marketing Cookies: Track your activity across websites for advertising purposes

You can manage cookie preferences through your browser settings. However, disabling certain cookies may limit functionality.

Data Sharing and Disclosure

We may share your personal information with:

Service Providers

Trusted third parties who help us operate our website, conduct our business, or provide services, under strict confidentiality agreements.

Program Partners

Organizations that collaborate with us on specific programs or events, with your consent.

Legal Requirements

When required by law, legal process, or to protect our rights and the safety of our users.
We never sell your personal information to third parties.

Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

International Data Transfers

DigiWomen primarily operates in Quebec, Canada. If we transfer your information outside of Canada or the European Economic Area, we ensure appropriate safeguards are in place to protect your data according to applicable laws.

Children’s Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If we learn we have collected personal information from a child without parental consent, we will delete that information.

Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of significant changes through our website or by direct communication when possible. Your continued use of our services after such modifications constitutes your acknowledgment of the modified Policy.

Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at:
DigiWomen [Contact Email] [Physical Address] [Phone Number]

Your Consent

By using our website and services, you consent to the collection and use of information as described in this Privacy Policy.

For residents of Quebec and the European Economic Area, we will obtain explicit consent before collecting or processing your personal information when required by law.

You have the right to withdraw your consent at any time by contacting us or using the unsubscribe methods provided in our communications.

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